RECEPTIONIST & OFFICE ADMINISTRATOR - TEMP to PERM

Salary: £11.28 per hour

Hours: 8.30-5pm Monday to Friday

We are recruiting for a large, progressive buiness based in Uxbridge. Our client is looking for a cheery and friendly receptionist who has an excellent telephone manner. If this sounds like you, then APPLY NOW!! You will be supporting a very friendly team who are waiting with open arms to welcome their new recruit!

Receptionist Responsibilities

First point of contact for visitors to office by phone & F2F
Answer incoming calls : transferring/taking messages/screening where appropriate
Open door to all visitors being aware of those who visit regular
Express Vending, Maintenance people
Maintain the industry magazines in reception / discarding old ones
Receive post and ensure circulated
Frank and send outgoing post
Book couriers e.g. DHL and order supplies required
Test fire alarm weekly
Order stationery for office as necessary ensuring we always have important items in stock
Update phone list Notify warehouse when sandwich van comes
Travel Support (3 days a week)
Book ad-hoc travel for Technical, Sales, Finance, some Management, and others as necessary according to policy
Book hotels (UK and overseas) when required
Arrange ad-hoc car transfers
Travel Requisitions e.g. flight bookings

Office Support Responsibilities

Order supplies for kitchens e.g. tea/coffee/sugar/water/soft drinks
Order milk, fruit/ Changing /cancelling standing order when necessary
Ensure milk and fruit is divided and brought upstairs on Mondays and Wednesdays
Check that communal areas are kept tidy, updating EA & liaising with cleaner if not
Order lunch for meetings (ad-hoc)
Assist with visa applications, letters (usually for the India office)
Order business cards
Ad-hoc assistance with booking meeting rooms in hotels/conference centres for the sales team as and when needed
Support EA with processing of PO's for vendors and various purchases
Office Staff Events
Assist EA with the planning of various events throughout the year seasonal and other
Help arrange office events, e.g. Town Halls, Staff Events, Family Day, Diversity & Inclusion events etc.
Support EA on logistics for ICE Show in February each year e.g. book hotels and transfers for all staff including worldwide attendees from other locations
Preparing show packs, including ordering supplies when necessary and printing and binding information packs
Order uniforms for all technical staff for ICE
Car bookings for all international visitors
Booking restaurants for sales people & ad-hoc support