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Travel Coordinator

Travel Coordinator

  • Location

    Uxbridge, London

  • Sector:

    Office Administration/ PA/ EA

  • Job type:

    Permanent

  • Salary:

    Up to £11.50 per hour

  • Contact:

    Nicole Box

  • Contact email:

    tempadmin@sheridanward.co.uk

  • Job ref:

    HQ00002733_1565187661

  • Published:

    over 1 year ago

  • Expiry date:

    2019-08-13

  • Consultant:

    #

Travel Coordinator - TEMP to PERM


Salary: £11.50 per hour


Hours: 8.30-5pm Monday to Friday

We are recruiting for a large, progressive business based in Uxbridge. Our client is looking for a cheery and friendly travel coordinator who is extremely organised and has an excellent telephone manner. If this sounds like you, then APPLY NOW!! You will be supporting a very friendly team who are waiting with open arms to welcome their new recruit!


Responsibilities

  • Travel Requisitions e.g. flight bookings
  • Travel arrangements across various time-zones
  • Book hotels (UK and overseas) when required
  • Arrange ad-hoc car transfers
  • Car bookings for all international visitors
  • First point of contact for visitors to office by phone & F2F
  • Answer incoming calls: transferring/taking messages/screening where appropriate
  • Open door to all visitors being aware of those who visit regular
  • Maintain the industry magazines in reception / discarding old ones
  • Receive post and ensure circulated
  • Frank and send outgoing post
  • Book couriers
  • Test fire alarm weekly
  • Order stationery for office as necessary ensuring we always have important items in stock
  • Update phone list Notify warehouse when sandwich van comes
  • Book ad-hoc travel for Technical, Sales, Finance, some Management, and others as necessary according to policy



Office Support Responsibilities

  • Order lunch for meetings (ad-hoc)
  • Assist with visa applications, letters (usually for the India office)
  • Ad-hoc assistance with booking meeting rooms in hotels/conference centres for the sales team as and when needed
  • Support EA with processing of PO's for vendors and various purchases
  • Office Staff Events
  • Assist EA with the planning of various events throughout the year seasonal and other
  • Help arrange office events, e.g. Town Halls, Staff Events, Family Day, Diversity & Inclusion events etc.
  • Support EA on logistics for ICE Show in February each year e.g. book hotels and transfers for all staff including worldwide attendees from other locations
  • Preparing show packs, including ordering supplies when necessary and printing and binding information packs
  • Order uniforms for all technical staff for ICE
  • Booking restaurants for sales people & ad-hoc support

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